The United White Shepherd Club is officially associated with the United Kennel Club, Inc.
UNITED WHITE SHEPHERD CLUB BYLAWS
(revised, September, 2015)
This Organization will be known as the United White Shepherd Club (UWSC). Its membership will be made up of dedicated purebred dog enthusiasts of the United States and surrounding areas, or any person duly elected to membership.
ARTICLE II: CLUB PURPOSE
The purpose of this club will be to promote the United Kennel Club and the future of dog related events in and around the community.
To fulfill this Article, we promise:
- To hold licensed UKC events that will be run in accordance with all the rules, policies, and procedures of the United Kennel Club. (This includes, but is not limited to, Breed Standards, and the rules for all Conformation and Performance events.)
- To dismiss from our membership without hesitation those who violate these by-laws and the principles of good sportsmanship including fair and honest conduct.
- The club will not hold any other registry’s events on the same day/location as that of any UKC event without the prior approval of UKC.
- We reserve the right to refuse any entry in our competitions, as well as membership in this Club to any individual, at the discretion of the Board of Directors, and members. However, no person will be refused entry or membership on a basis of race, color, creed, religion, gender, age, or national origin.
ARTICLE III: NEW MEMBERSHIP
The method of obtaining membership in this Club will be as follows:
- Each applicant for membership in the Club will apply on a Board-approved Application for Membership, which will provide that the applicant agrees to abide by the Constitution, Bylaws and Code of Ethics (if provided) of the Club and the rules and regulations of the United Kennel Club. The prospective member will submit the completed application and dues for the current year to the Secretary.
- Once the membership application and dues have been turned into the secretary, the applicant's name will be published in the club's monthly newsletter (due out the first Tuesday of each month). The newsletter will contain a link for existing club members to vote electronically and anonymously to accept or decline the new member's application. Existing club members will have fourteen (14) days to complete their vote. A simple majority vote is required to accept the applicant and results will be announced in the next newsletter.
- No applicant will be accepted to membership if he or she is not in good standing with UKC.
There are three types of membership available with this club:
- Family – Consisting of at least two or more adults.
- Single – Consisting of one adult.
- Junior – A non-voting member under the age of 18 on January 1 of the current year.
There is no fee for a Junior membership. Once a Junior is no longer eligible for this membership they must submit a new membership application with dues.
ARTICLE IV: MEMBERSHIP DUES
The dues of this Club will be in the amount decided upon by the membership and will be due and payable on January 1 of the current year. Any member who has not paid their dues by March 1 of the current year will be dropped from the rolls. However, if any member is in financial distress, his dues may be waived by a majority vote of the Board, on a case by case basis.
ARTICLE V: CONTINUED MEMBERSHIP
The following will be the conditions of continuing membership:
- The attendance of as many meetings as possible. Meeting times and locations is to be scheduled at least 30 days in advanced.
- The attendance of and participation in all Club activities. The attendance clauses of Article V, section1 will be waived due to illness, disability, conflict with employment, excessive distance, or bona-fide previous commitments. Request for waiver must be submitted to the board prior to the meeting date.
- Any member known to: promote, support, raise dogs for fighting; knowingly sell, give, or trade dogs that will be used for fighting; condone or be associated with the facing off, game testing, rolling or pitting of dogs will have their membership automatically revoked. The member will be reported to United Kennel Club for disciplinary action as well.
ARTICLE VI: OFFICERS
The President and Treasurer will be elected at the annual meeting of every even year. The Vice President, Secretary and the Director will be elected at the annual meeting of every odd year. Any Officer may succeed him- or herself. All elections will be by secret ballot and decided by a simple majority vote. This article will be used to govern the Officers of the Club. A member may hold no more than 2 positions in office during a term. The officers and their respective duties will be as follows:
- PRESIDENT: The President will preside at all meetings of the Club and of the Board of Directors, and will have the duties and powers normally pertaining to the office of the President in addition to those specified in these bylaws.
- VICE-PRESIDENT: The Vice President will assist the President whenever possible. The Vice President will have the duties and exercise the powers of the President in case of the President’s death, absence or incapacity.
- SECRETARY: The Secretary will keep a written record of all meetings of the Club and of the Board. The Secretary will have charge of the correspondence, including but not limited to; notifying members of meetings and events, notifying new members of their election to membership, and keeping a roll of the members along with current contact information which
is required to be submitted to the United Kennel Club by December 31 of each year. The Secretary is responsible for providing an agenda to the Board and membership at least 10 days prior to each club meeting.
- TREASURER: The Treasurer will collect and receive all moneys due or belonging to the Club. Moneys will be deposited in a bank designated by the board, in the name of the Club. The books will at all times be accurate, up to date, and open to inspection by the board. A treasury report will be given at every meeting of the condition of the Club’s finances and every item of receipt or payment that was not previously reported; and at the annual meeting, an accounting will be rendered of all moneys received and expended during the previous fiscal year. In the event of the resignation, death or expulsion of the Treasurer, all moneys and account books of the Association will be handed over to the Board until the office of Treasurer is filled by a majority vote of the Board. The President will sign all checks during any interim period.
- The checks on the account(s) of this Club will be signed by the President and or Treasurer.
- The books and accounts of the Treasurer will be audited annually, prior to the annual meeting, by a committee appointed by the President.
ARTICLE VII: BOARD OF DIRECTORS AND COMMITTEES
- The Board of Directors of this Club will be comprised of the officers listed in Article VI and one additional Director whom is elected at large by the membership at the annual meeting of every odd year.
- The Board will appoint committees as needed to advance the operation of the Club or to aid the Board on particular projects. Committee decisions will be subject to the final authority of the Board and can be dissolved at any time by a simple majority vote of the board.
ARTICLE VIII: ELECTIONS
- The election of Officers and directors will be conducted by secret written ballot, except if a nominee goes unopposed, then the person nominated will be declared elected by the Secretary at the annual meeting. If multiple nominations have been made, the Chairperson of the Tally Committee will report the results of the election at the annual meeting. The nominated candidate receiving the greatest number of votes for each office or position on the board will be declared elected.
- No person may be a candidate for an office or position on the Board who has not been nominated. Nominations of eligible members may be made on the floor or in writing to the Secretary no later than 2 months prior to the election. All nominations will be accompanied by a written acceptance of the nomination from each additional nominee. No person will be nominated for more than one position.
- TALLY COMMITTEE: The Board of Directors will select three current members, living within reasonable driving distance of one another. These members will serve as the Tally Committee, in the event that it becomes necessary to hold an election or vote on a proposed amendment to the Constitution and Bylaws. Their duty will be to count and tally the ballots and report the totals to the Board. The Board will name one member of this committee as Chairperson, who will receive all ballots.
ARTICLE IX: MEETINGS
- REGULAR MEETINGS: The Regular meetings of this Club will be held at least once every three months at a location decided upon by the Board. Notices of the time, place and location of the meetings will be posted no later than 30 days prior to the meeting.
- ANNUAL MEETING: This meeting is to be held in May or June of each calendar year. Board elections are to be held at this meeting and any new elected Officers or Board members will start their term immediately.
- BOARD MEETINGS: The first meeting of the Board will be held immediately following the annual meeting and election. Meetings of the Board of Directors will be held as needed at a time and location agreed upon by the Board. Written notice of each meeting will be mailed by the Secretary at least 15 days prior to the date of the meeting. The quorum for such a meeting will be a majority of the Board.
ARTICLE X: DISCIPLINE
- SUSPENSION: Any member who is suspended from the privileges of the United Kennel Club will be automatically suspended from the privileges of this Club for a like period. Any member suspended from the club through the process of a Board Hearing will be suspended for no more than one year.
- EXPULSION: Expulsion of a member from the Club may be accomplished only at the next meeting following a Board Hearing and upon the Board’s recommendation as provided in Section 3 of this Article. The respondent will have the privilege of appearing in his or her own behalf though no evidence will be taken to this meeting. The President will read the charges, and the findings and recommendations, and will invite the respondent, if present, to speak on his/her own behalf. The meeting will then vote by secret written ballot on the proposed expulsion. A majority vote of those present and voting at the meeting will be necessary for expulsion. If expulsion is not so voted, the Board can proceed with a suspension for no more than one year.
- BOARD HEARING: The Board will have complete authority to decide whether counsel may attend the hearing, but both complainant and respondent will be treated uniformly in that regard. Should the charges be sustained after the hearing, the Board may by a majority vote of those present suspend the respondent from all privileges of the club for no more than one year. If the Board deems that punishment insufficient, it may also recommend to the membership that the penalty be expulsion. In such case, the suspension will not restrict the respondent’s right to appear before his fellow members at the next meeting which considers the Board’s recommendation. Immediately after the Board has reached a decision, its finding will be put in written form and filed with the Secretary. The Secretary, in turn, will notify each of the parties of the Board’s decision.
ARTICLE XI: DISSOLUTION
The Club may be dissolved at any time by the written consent of not less than 2/3 of the members in good standing. In the event of the dissolution of the Club, whether voluntary or involuntary or by operation of law, other than for purposes of reorganization, none of the property of the Club nor any assets of the Club will be distributed to any members. After payment of the Club’s debts, its property and assets will be given to a charitable organization for the benefit of dogs selected by the Board.
ARTICLE XII: AMENDMENTS
These By-Laws may be amended as deemed necessary by the Board and must be approved by a simple majority of the members in good standing. Notice of a proposed change must be in writing, and will be distributed to the membership at least 30 days prior to the next meeting where the proposal will be voted on. UKC must be notified in writing of all passing amendments. All changes to these By Laws must be approved by UKC before being implemented.
ARTICLE XIII: GENERAL REGULATIONS
- Members must conduct themselves as ladies/gentlemen at all Club functions.
- Absolutely no alcoholic beverages, firearms, or illegal drugs will be allowed on the grounds or in the buildings while participating in any licensed UKC events.
- Every applicant must agree to abide by these By Laws before being accepted into membership.
- These By-Laws are effective at the first meeting of the Club.
- All United Kennel Club policies will be strictly adhered to during all UKC events.
- Members must conduct themselves in an honest and sportsman like manner at all meetings and events.
The above By Laws are agreed to by the Board and Membership on: 09/10/2015
Board Signatures agreeing to the above By-Laws:
President: Susan McGrath
Vice President: Sharyl Sadowski
Secretary: Miranda Saldana
Treasurer: Nancy DeGarmo
Board Member: Ala Johnson-Arends
United White Shepherd Club Code of Ethics
(Revised January 2014)
Preamble The United White Shepherd Club Code of Ethics is one of the three governing documents for this club and its members, along with the club Constitution and Bylaws. The following code outlines rules to govern our behavior, sportsmanship, and animal husbandry practices as caretakers of our breed and as an affiliate club, and under the oversight of the United Kennel Club (UKC).
Section 1. UKC requirements for breeders of UKC registered dogs
Food and water-clean water must be available at all times. Care should be taken so that water dishes are not tipped easily. Dogs should be fed at least once daily. A balanced diet is necessary for good health. Food containers must be cleaned regularly. Special attention to feeding times is required in a multi-dog confinement area to ensure that each dog receives adequate nourishment.
Shelter-all dogs must have access to dry, weatherproof housing. The shelter must be properly maintained in relation to weather conditions. Regular inspections of housing are necessary to ensure sanitary bedding and protection from objects harmful to pups and adults.
Whelping area-the whelping area must be a warm, clean and roomy area segregated from other dogs, with easy accessibility for cleaning and inspection. For both pups and mother, the kennel owner must provide a healthy whelping area for maximum growth, survival, exercise and socialization with humans.
Confinement-each litter must be segregated or properly identified. Dogs must be confined in such a manner that prevents their escape yet provides adequate room for individual mobility. Crated dogs must have an exercise area and receive adequate exercise daily. Females in season must be separated from males (other than the male she is bred to) for the entire heat cycle.
Safety & protection-the kennel owner must ensure that dogs kenneled together are compatible and not in danger of injuring one another. Dogs must be protected from stray and wild animals and from objects harmful to pups and adults. Adequate fencing is required.
Health care-vaccinations must be administered in accordance with local and state requirements. An internal and external parasite control program must be maintained. Sick dogs must be separated from general kennel population. Bathing/grooming should be administered as required by breed to maintain proper health conditions.
Socialization-a daily regimen of human interaction is necessary to ensure the development of good temperament for all dogs; especially for pups.
Waste disposal-waste must be removed in accordance with accepted local, state, and federal requirements. The kennel area must be cleaned of all feces and urine daily. Solid waste must be removed from the kennel area.
Record keeping-individual health records must be maintained for each dog. All breedings must be recorded as well as the resultant litters from those breedings. A sales record indicating to whom each dog is sold is necessary. The "official ukc breeder's record" was designed to assist breeders with record keeping. It is issued free of charge each time a litter is registered with ukc all dogs must be easily identified within the kennel operation. The kennel owner must have complete and accurate registration documents for all ukc registered dogs.
Kennel owners must meet all local, county, state and federal government requirements for kennel operations. United kennel club, inc. Reserves the right to inspect kennels at any time and to dna-profile any dogs pursuant to the maintenance of the integrity of ukc records. A person who refuses inspection of his/her kennel or refuses to consent to dna-profiling of a dog over which he/she has legal control may be barred from all united kennel club privileges.
Section 2. Breeding and contracts
Members are to understand that the purpose of breeding purebred dogs is to preserve and enhance the best qualities of the individual breed, to improve overall health, temperament and physical and genetic soundness and to bring these natural qualities to perfection. As the owner of a brood bitch or a stud dog registered with UKC, members must understand that they must exercise exemplary judgment in breeding him or her. Disreputable or ignorant breeders may produce animals that are mentally, physically, genetically or temperamentally unsound, and thus, reduce overall quality in the breed.
To this end, members:
breed only from stock that is temperamentally, physically and mentally sound and that has demonstrated no serious health problems or crippling genetic defects and that are free of the following disqualifying faults: blue or pink eyes, cropped or hanging ears, undershot bite, tails that are too short or docked, total lack of pigment on the nose, eye rims or lips or dogs that exhibit definite signs of albinism;
agree to obtain any necessary medical clearances as appropriate for the white shepherd, including but not limited to x-raying to check for the presence of hip and elbow dysplasia or other degenerative joint diseases, in order that i may produce the best possible quality of dogs;
agree that if they are a novice, will consult the breeder of my dog or some other experienced breeder as to the quality of my dog before i consider producing a litter of puppies;
agree that all contracts or agreements between breeders and owners regarding stud services, sale of dogs and puppies, co-ownerships or co-breedings, guarantees regarding live litters, sales or other services should be put in writing for the protection of all involved parties;
will not knowingly allow my purebred white shepherd to be mated with any other breed, hybrid, wolf or wolf dog nor will i knowingly allow any of my dogs to be used by others in any breeding programs designed to produce such mixed-breeds, hybrids or wolf-dog crosses.
Stud dogs- As the owner of a stud dog, members will
keep accurate records of all breedings and pedigrees
use my dog only on those bitches I feel are an asset to the breed and that display no disqualifying faults
use my dog only on bitches that are temperamentally and structurally sound, are free of disease or serious inheritable defects, are in good physical condition, and that are at least two years of age and not over eight (8) years of age. Any breedings outside the aforementioned age range must be approved by a veterinarian.
In addition, I reserve the right to refuse service to all bitches that have not been tested negative for brucellosis use my stud only after he reaches the age of twelve (12) months, unless approved by a certified veterinarian.
Ensure that every breeding is supervised, keeping other stud dogs away from the bitch, and using only the stud dog selected by the bitch owner.
Insist that all details concerning the mating be agreed upon before the mating takes place and recognize that all such details are best written down in a signed contract for the protection of both parties. I will also supply a signed stud service certificate (aka stud service contract) to the owner of the bitch at the time of mating
allow one free return service by the same dog to the same bitch or return of the stud fee if the bitch does not conceive or does not produce a viable litter, so long as I still own the dog.
I will sign the litter registration form when it is presented to me by the bitch owner but only after the litter is on the ground.
If asked, I will do my best to assist the owner of the bitch in placing puppies resulting from a mating with my dog.
Brood bitches - As the owner of a brood bitch, members will
not breed my bitch before she has reached the age of twenty-four (24) months (unless approved by a certified veterinarian) and then only if she is physically and emotionally mature enough to handle a litter;
not breed my bitch after she has passed her eighth birthday (unless approved by a certified veterinarian), nor allow her to have more than two (2) litters in succession (i.e., back to back with no season in between), nor allow her to rear more than six (6) litters in her lifetime (unless approved by a certified veterinarian);
insist that all details concerning the mating be agreed upon before the mating takes place and recognize the importance of a written contract detailing all such agreements with the owner of the stud dog;
have any puppy that is born with a crippling defect or that is suffering from an irreversible illness humanely euthanized by a veterinarian, realizing that this is part of being a responsible breeder;
agree to provide proper medical care, diet, socialization, and exercise to the dam and her puppies and to be prepared to keep all of the puppies for as long as is necessary in order to place them in suitable homes;
keep accurate records
Section 3. General conduct- members will:
act on the principle that the welfare of the white shepherd breed is of paramount importance.
be constructive, instructive, and professional in my dealings with other club members, and the general public.
Strive to educate all interested persons about the breed in order to foster responsible dog ownership.
honor all written contracts and/or guarantees.
Maintain high standards of housing, veterinary and general care for all dogs owned by me throughout their lifetimes. This is to include euthanasia if it becomes necessary, recognizing that this is one of the responsibilities of dog ownership.
Abide by all applicable laws pertaining to dogs in my community.
Be honest in all advertising that I place for the promotion of my dogs, my breeding program or my kennel.
demonstrate good manners and sportsmanship both inside and outside of the competition ring;
always act in a professional and considerate manner to other exhibitors, their dogs, judges, stewards, show committee members, or any other persons while in the sport of competition with my dogs.
Act in full accordance with all rules of other canine organizations or registries under which i may compete, so long as those rules do not conflict with those of the united kennel club.
Members will not:
sell, give away or otherwise transfer dogs to any pet shop, either on consignment or outright, nor will i transfer dogs to any medical facility, animal wholesaler, auction, or raffle;
knowingly sell to unethical breeders or other persons whose intent to resell is known or suspected;
purchase any individual white shepherd or any litter in its entirety for resale to any individual or commercial establishment;
falsify pedigrees, medical clearances or any other breeding/health information;
exhibit in any conformation class any dog that has been changed by artificial means, to change overall appearance, gait or temperament. This includes, but is not limited to: attempting to change or disguise the natural color or markings of the coat, tattooing or applying other substances in order to darken or fill in missing pigment. This also includes scissoring, thinning, or other grooming which attempts to alter or disguise the overall type of a dog's natural coat (i.e. Making a long coated dog appear to be a short coat). Normal grooming or scissoring that does not attempt to alter a dog’s natural appearance or cover a flaw is acceptable. Surgery to correct bite problems, soft ears or a gay tail, administering any drugs or other substances in order to disguise or improve a faulty temperament, or any other method that seeks to deceive the judge or other breeders and exhibitors is prohibited.
Knowingly enter a dog in the wrong class or enter a dog other than the one whose registered name and number the official entry form bears, in any class at any show at any time.
Section 4: Club online chat forums/discussion groups
The discussions on the lists are meant to stimulate conversation not to create contention. Let others have their say, just as you may. Refrain from challenging or attacking others. To further specify:
All defamatory, abusive, profane, threatening, offensive, or illegal materials are strictly prohibited. Do not post anything in a discussion list message that you would not want the world to see or that you would not want anyone to know came from you.
Harassing, insulting or derogatory posts about another group member or a group owner/moderator is prohibited. This includes sending unsolicited harassing, insulting or derogatory emails off list to other members. Specific names in a derogatory post need not be mentioned to be a violation. If other members know whom the post is about, then the derogatory comment is still a violation.
Do not formulate posts in all caps. It is construed as yelling and is inappropriate.
Refrain from posts with one word per line. It is also construed as a form of yelling and is disallowed.
If trying to “debate” a point, refrain from repeatedly posting the same argument over and over again. These posts come across as aggressive and are not appropriate. Sometimes it is best to agree to disagree and then move on for the sake of other members participating in the forum.
Trolling is strictly prohibited. Definition- trolling- sowing discord on a forum by starting arguments or upsetting people, either accidentally or with the deliberate intent of provoking readers into an emotional response or otherwise disrupting normal on-topic discussion.
- Discussions of religion, politics or other “off-topic” items are disallowed.
- Posts that argue against the very mission and purpose of the united white shepherd club are prohibited, with the exception of posting a copy of another post/email for informative purposes to the club.
- State concisely and clearly the topic of your comments in the subject line of your post. This allows members to respond more appropriately to your posting and makes it easier for members to search the archives by subject. Examples of vague versus concise subject lines-
- Subject: “have a question” (which is vague), versus
- Subject: “need help with excessive barking” (which is concise). In other words, be specific in subject lines whenever possible.
- Refrain from sending administrative messages, such as “remove me from the list”, etc, through the email discussion group. Instead, use the email settings/preferences section of the website to change your settings or to remove yourself from a list. If you are changing email addresses, you do not need to remove yourself from the list and rejoin under your new email address. Simply change your settings. If you are unable to change your settings due to any type of technical issue, please contact the uwsc board for assistance, by making your request directly to firstname.lastname@example.org.
- Please include a signature on all messages; however be considerate in keeping your signature to 4-5 lines at most. Small pictures are acceptable in a signature tag.
- To reduce confusion for readers, if you reply to an existing post but have changed the topic matter, be sure to also change the subject line to indicate the new topic you are introducing so that the flow of the original topic is uninterrupted.
- Each chat group is to have at least one non-board member acting as a moderator. This member must be in good standing and not have had any forum/chat disciplinary issues in last 12 months. Non-board moderators can volunteer for this position or be nominated/elected by membership.
- Respect any decision of the moderator/owner, as their decision is final. Questions regarding moderation can be directed to the uwsc board at email@example.com, as board members are moderators on these chat groups. Any disagreements between moderator/owners regarding a particular issue are to go to a uwsc board vote.